4 best practice tips for onboarding remote employees

The remote onboarding process doesn’t end after a new hire has been with you for two or three weeks. While they may have settled into their role in that time, they might still have some concerns to raise or questions they haven’t had an opportunity to ask. One employer that uses this approach is Miro, a virtual whiteboarding software provider. AJ Josephson, the firm’s head of people, said it’s important to provide symbols of company culture and to show remote workers that the business cares and wants to make them feel welcome. Structure the new hire’s time so that 70% is spent “experiential learning” (learning by doing).

  • Employees can use this system to find the right tool for the job, which can help improve their productivity.
  • As well
    as familiarising themselves with our systems, their line manager has requested
    that they document a process flow for procurement activity.
  • A friendly (written or video) message from the team and/or the CEO is another great way to make someone feel welcome.
  • And be sure to get all the paperwork out of the way as soon as you can because the sooner it’s done, the more you can focus on the engagement side of onboarding.
  • The Copeland Guide to On-boarding Remotely provides insight into how employers can undertake business practices remotely when hiring new employees.

At Charlie, we’ve refined every onboarding step of our remote onboarding process over and over, gathering feedback from new starters as well as leavers to build a truly effective experience. Many companies now choose to either have no office at all or an office that team members can use at their leisure, making a great remote onboarding process essential. A little recognition and appreciation from a manager can go a long way when it comes to helping new remote employees feel that they’re part of the team. When someone reaches a milestone in their training or completes a task, give them a shout-out.

In-Person Collaboration, Team Events, and Socials

This brings us to a very important yet often overlooked point about onboarding best practices – they don’t have a lasting impact on only the new employee, they have a huge impact on the HR team as well. Whether your company’s onboarding process lasts three weeks or three months, ensure new remote employees receive ongoing support. To effectively onboard remote employees and set them up for success, employers should create a checklist to make the most of this critical period. While a move to remote recruitment can be completed relatively easily, as interviews can be conducted by video calls, creating a great remote onboarding experience is a significant challenge for HR teams. Your brand will need to check this strategy works with a high volume of new hires, too.

  • This includes providing the physical equipment such as a laptop, headset and office furniture, but also giving login details for whatever systems they will be using on a day-to-day basis.
  • Research shows that the best employee onboarding programs extend from 90 days to a year.
  • Employment contracts and other legal documents are notoriously time-consuming – this is especially the case when people must print, scan and post them.

But successful virtual onboarding can demand lots of time from your team, so it’s essential to make savings where you can – like with fast and secure Digital Identity Verification. If you’d like to know more about our Digital Identity Verification service, please don’t hesitate to get in touch – we’re always happy to help. In the next section, we’ll look at how to onboard a new employee effectively. Remote onboarding is simply the process of inducting a new employee into the organisation remotely. 56% of employees who are assigned a mentor during their onboarding process acclimatize faster to the company’s culture, make fewer mistakes, and are generally more productive. Building healthy relationships with your remote employees is especially important, as they may often feel lonely and isolated.

Best Practices for Remote Onboarding

This approach has gained popularity since the COVID-19 pandemic, as it offers a more flexible and… At Spica Technologies, we understand the importance of employee onboarding in hybrid working, and we have identified some best practices that can help new hires integrate into our organization seamlessly. If you would like more advice on how to onboard or hire remote employees, or on the hiring market in general, please do get in touch.

remote onboarding best practices

Not only can it guarantee a smooth progression for employer and employee , but also create an efficient process for all involved. Or you may have already left, because you felt disconnected from the brand and didn’t get the support you needed. Creating a solid process for onboarding remote employees will make sure they get all they need to perform in their new roles. Employee onboarding plays a crucial role in levels of employee engagement, commitment, productivity and retention. Research has shown that for executive employees, a supportive, effective onboarding process can bring new hires up to speed 50% faster. Recent statistics show that online job adverts for homeworking increased at a much faster rate than overall adverts.

Shorten the recruitment process, including interview stages

As a manager or business owner, you can help remote employees avoid these feelings by prioritising communication. Utilise multiple communication channels — email, group chats, video chats, phone calls, etc. — to connect with team members, find out how they’re doing, and offer advice or answer questions. Formal onboarding processes https://remotemode.net/ typically include workshops, training sessions, quizzes, and other exercises to get employees up to speed. Informal learning and onboarding is more casual and might consist of reviewing work from existing team members, listening in on team meetings, or going through impromptu coaching sessions with the team’s manager.

  • The last thing you want is your employee spending their first few days in the job going backwards and forwards with your IT team, setting up equipment and troubleshooting issues.
  • It helps to integrate new joiners with the company and very often creates unforgettable first impressions which may influence their decision to stay or leave the company.
  • For more tips to implement in your remote team today, check out our articles on cultivating healthy work relationships and creating a positive work culture.
  • Lack of communication with the outside world can be difficult and sometimes lead to employee burnout.
  • This means you’ll have to make a more conscious effort to make them feel welcome.

Finally, it is a good idea to be flexible in terms of how you handle employee onboarding in a remote working context. Of course, this won’t be necessary if you’ve first made sure your new hires have a great onboarding experience, so perhaps take inspiration from some of the best onboarding experiences out there. Once you’ve made sure their tools are up and running, encourage them to post a message on a Slack https://remotemode.net/blog/10-best-remote-onboarding-practices-to-adopt/ channel (or send an email) so the rest of the team knows who they are. You’ll, of course, make sure you introduce them during one of the company-wide meetings so everyone has a chance to say hello. The first task you should complete is getting their employment contract signed. That should be done soon after they’ve accepted the offer (no more than two days, or they’ll start wondering what has happened).

Employee Onboarding Best Practices in Hybrid Working

The onboarding of new members of an organisation can be a challenge in the best of times. We all know what our first day in a new job feels like… the unfamiliar surroundings coupled with new faces and unknown technology. However, this is not only good for establishing relationships, but also provides the opportunity to cross-train teams. This means that employees from different sectors of the company can learn from each other. This establishes a relationship between the new remote employee and the manager straight away.

remote onboarding best practices

It can also be used with almost all popular CI/CD pipelines, including GitLab. Development teams often configure their GitLab CI/CD testing stage with Allure Report. Creating consistent employee experience is a key thing, so when I saw an advert for Engagement Manager to join HR Team in Grand Parade I wasn’t hesitating long. We are adept at obtaining all levels of DBS Checks (Formerly the CRB) for any person within any type of industry.

A well-run system can help to improve operational efficiency, optimize resources, and make better data-driven decisions. However, without the buy-in and support of managers, such an undertaking is likely to fail. This system also provides a way to manage updates, new releases, and changes in technology and tools. In any organization, it is important to have a clear chain of command and delineation of roles and responsibilities.

remote onboarding best practices

Clear communication channels, such as instant messaging or email, can help new employees stay in touch with their colleagues and get the support they need. Encourage open communication and make sure that new hires know who to contact for help and support and to answer questions they might have. Over time you will be able to develop and hone an effective onboarding strategy that works not only for employees who are able to work in-house but also for those who join the team remotely. You can also create different onboarding checklist templates and re-use them as you please every time a new team member joins the company, making it easy to scale the process. Remote onboarding may be the new norm, but conveying all of what you used to do in-person through a screen can still be challenging.